Get Unavailable Documentation Form - Inside Mines

The Unavailable Documentation Form - Inside Mines is a crucial document for managing procurement card transactions. This guide provides a clear and supportive walkthrough to help you complete the form efficiently and accurately.

Follow the steps to fill out the Unavailable Documentation Form.

1. Click ‘Get Form’ button to access the form and open it in your preferred editing tool.
2. Begin by entering your cardholder information. Fill in your name as the cardholder and the date the card was issued.
3. Proceed to the transaction information section. Enter the date of the transaction, the amount spent, the merchant name, and a brief description of the items purchased.
4. For each item purchased, provide the quantity, cost per item, and the total cost. Ensure the transaction total accurately reflects the sum of all items listed.
5. In the cardholder explanation section, attach any relevant documents or correspondence that clarify the context of the transaction being reported.
6. In the cardholder acknowledgment & certification of signature section, confirm that all items purchased were for school purposes and that you have retained the necessary receipts for a minimum of three years.
7. Sign and date the form in the designated fields, and if applicable, ensure your approving official does the same.
8. Finally, review the completed form for accuracy and completeness. You can save changes, download, print, or share it as needed.

Complete your Unavailable Documentation Form online to streamline your procurement card management.