Get Enter Expenses For Reimbursement/payment 4.1 Enter ... - Help - Web Utk

This guide provides a comprehensive overview of how to effectively complete the Enter Expenses For Reimbursement/Payment 4.1 form. The purpose of this form is to accurately report expenses incurred during travel for reimbursement or payment, ensuring compliance with university policies.

Follow the steps to enter your expenses accurately and efficiently.

1. Click the ‘Get Form’ button to obtain the form and open it in the online editor.
2. Review the travel dates and times displayed on the screen. Note that while the dates cannot be altered, the begin and end times can be adjusted to reflect actual travel.
3. Utilize the PF5 (%detl) key to enter detailed information about airfare, mileage, car rentals, and hotel room rates. Place an 'X' next to the airfare field to select the airline used, or input the corresponding two-character airline code.
4. If necessary, access the agency code field by using PF1 (help) for assistance in selecting the appropriate agency for claims.
5. To input mileage, press the PF5 (%detl) while on any mileage field to enter tripometer readings or odometer details.
6. For car rental expenses, select the agency code by pressing PF5 (%detl) and mark your chosen agency with an 'X' or enter the agency code.
7. Address hotel expenses by again employing the PF5 (%detl) key while on the respective fields. Enter the daily room rate and expenses associated with your stay.
8. Use PF11 (+ exp) to access additional expenses such as entertainment or transportation, providing comments as required by the travel policy.
9. Complete the comments section using PF9 (cmnt) to detail any necessary information related to your expenses.
10. Once all fields are filled out, submit your reimbursement request for approval by typing 'Y' in the appropriate field.
11. Lastly, print a Travel Receipt Cover Sheet by pressing PF2 (prt) and gather the required receipts before submitting to the business office.

Start completing your expenses for reimbursement online today!