Get Iris Document - Controller's Office - The University Of Tennessee

Filling out the IRIS Document created by the Controller's Office at The University of Tennessee is essential for the proper documentation of equipment acquisitions. This guide will walk you through each section, ensuring you have a clear understanding of how to complete the form correctly and efficiently.

Follow the steps to successfully complete the IRIS Document online.

1. Press the ‘Get Form’ button to access the document and open it in your preferred editing tool.
2. Enter the IRIS Asset number and, if applicable, the IRIS Document number in the designated fields. This provides essential identifiers for the equipment.
3. In the ASSET CLASS section, select the applicable type of equipment from the dropdown options indicating categories such as furniture, office machines, or vehicles.
4. Provide a clear and detailed DESCRIPTION of the equipment in the space provided to ensure the identification is precise.
5. Input the SERIAL NUMBER of the equipment. This unique identifier is crucial for tracking and inventory purposes.
6. Fill in the INVENTORY TAG NUMBER if applicable; this may be assigned by your department for further identification.
7. Indicate the LOCATION of the equipment, including the building number and room number, to help locate the asset within the university.
8. Enter the RESPONSIBLE COST CENTER, ensuring it corresponds to an ‘E’ account, which is necessary for accounting purposes.
9. In the FINANCIAL INFORMATION section, provide the SOURCE COST CENTER/WBS ELEMENT and the COST or ESTIMATED VALUE of the equipment in the designated fields.
10. Choose the appropriate SOURCE OF FUNDS from the provided options to classify how the equipment was acquired.
11. Attach any supporting documentation, such as invoices or receipts, to substantiate the asset record.
12. Finalize the form by filling in your name, extension, email address, and the date of submission.
13. Once the form is completed, save your changes, and choose to download, print, or share the document as necessary.

Complete the IRIS Document online today to ensure proper documentation of your equipment acquisitions.