Get Purchasing Card Dispute Form

Filing a purchasing card dispute form may seem daunting, but with clear guidance, you can navigate this process smoothly. This guide will help you understand each section of the form and provide step-by-step instructions for completing it online.

Follow the steps to complete the Purchasing Card Dispute Form effectively.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Fill in your company name and account number at the beginning of the form. Ensure accuracy as this information is essential for processing your dispute.
3. Next, provide the name of the cardholder as well as the charge you are disputing along with its billing close date and transaction date. This ensures the correct transaction is being questioned.
4. Enter the reference number and merchant name/location to give specific details about the transaction in question. This helps in identifying the merchant involved.
5. Indicate the posted amount associated with the charge. Review this against your statement to confirm that it matches.
6. Sign the form as the cardholder, and make sure to include the date and a phone number where you can be reached for follow-up.
7. Select one reason for the dispute from the options provided, such as unauthorized transaction or defective merchandise. Provide detailed descriptions as requested for the specific reason chosen.
8. Attach any required documentation to support your dispute, such as sales slips or correspondence with the merchant. This will greatly assist in the resolution process.
9. Review all of the filled fields carefully for any errors or missing information before finalizing the form.
10. Once satisfied with the information provided, save your changes, and choose to download, print, or share the completed form as needed.

Complete your purchasing card dispute form online today for a timely resolution.