Get Authorization For First Classtravel Upgrade

Filling out the Authorization for First Class/Travel Upgrade form is a necessary step for obtaining approval for any travel beyond the most economical mode. This guide provides clear, step-by-step instructions to help users navigate the form with confidence.

Follow the steps to complete your authorization form accurately

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by entering your name in the 'Employee Name' field. Ensure that you provide your full legal name as it appears on your identification.
3. Next, input your University ID# in the designated field. This number is crucial for identifying your records.
4. Fill in the 'Department' field with the name of your department, ensuring it aligns with your current employment.
5. Enter the 'Date of Departure' and 'Date of Return'. Use the date format required by your institution for consistency.
6. In the 'Travel Destination' section, list all destinations if you are requesting a first class/travel upgrade to multiple locations. Be as detailed as possible.
7. Select your 'Primary Mode of Transportation' by checking the appropriate box: Airplane, Vehicle, or Train.
8. Provide the 'Reason to use First Class/Travel Upgrade'. Clearly articulate the justification for the upgrade.
9. Sign and date the form in the 'Employee Signature' section.
10. Fill in your supervisor's name and title in the designated fields. Ensure accuracy.
11. Your supervisor should sign and date the form in the 'Supervisor Signature' section.
12. In case you are located in Sacramento or San Francisco, remember to route the form through the respective Business Office.
13. The Business Office Representative should sign and date the form in the appropriate section.
14. If the request is approved, the Approver's signature will be obtained in the 'Approved' section; if denied, fill in the 'Denied' date.
15. Attach any required quotes for travel upgrades and economy/coach arrangements to substantiate your request.
16. Once completed, submit the original form along with any necessary documentation to substantiate travel expenses.
17. Finally, users can save changes, download, print, or share the form as needed.

Get started and complete your authorization form online today!