Get Request For Videotaping/photographing Recording ... - Student Affairs

Filling out the Request For Videotaping/Photographing Recording form is essential for anyone planning to record an event at Stony Brook University. This guide provides step-by-step instructions to ensure your request is completed accurately and submitted on time.

Follow the steps to successfully fill out your request form.

1. Press the ‘Get Form’ button to access the form and open it in your preferred document editor.
2. Enter your contact information in the designated fields. This includes providing your name, organization, phone number, and email address.
3. Fill out the event information section. Include the event title, location, and the date. Specify who will be videotaping.
4. Indicate the photographer's relation to Stony Brook University by checking the appropriate option—Internal (SBU) or External (Non-SBU). If applicable, enter the SOLAR ID number.
5. List who will receive copies of the recording and provide information on where the recording will be used.
6. Specify the start and end times for the videotaping.
7. Answer whether you expect any media coverage for the event by providing examples if necessary.
8. Describe all aspects of the videotaping, including details about the stage, audience, and individuals who will be filmed.
9. Clearly state if any part of the recording will be used outside the Stony Brook community and list all intended uses.
10. Explain the reason for videotaping the event. This can help provide context for your request.
11. Review the requirement to submit the request at least two weeks prior to the event, ensuring timely processing.
12. Familiarize yourself with the disclaimer statement regarding waivers and signature requirements for videographers and event organizers.
13. Finally, check all entries for accuracy, save your changes, and submit the completed form via email.

Complete your Request For Videotaping/Photographing Recording form online today!