Get Facility And Project Management

Filling out the Facility And Project Management form is a critical step in organizing successful campus events. This guide will provide you with a clear, step-by-step process to ensure you complete the form accurately and effectively.

Follow the steps to complete the form with ease.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by filling out the basic event details. Provide the event name, location, date, and time, along with set up date and time. Make sure to include a contact name, phone number, sponsoring group, expected attendance, email, advisor or department, request/work order number, and budget number.
3. In section 1, describe your event in detail. Explain what activities will take place and what the event will look like.
4. Section 2 requires you to identify all potential usage of equipment including electrical needs, lighting, water, and heating. Be specific about how the equipment will be used.
5. In section 3, indicate whether additional furniture is needed, such as tables or chairs. Attach a list of volunteers or groups responsible for setup or takedown.
6. List all vendors to be hired in section 4. Describe their activities and attach relevant documentation, including contracts and certificates of insurance.
7. Section 5 requires a description of any construction needs, such as decorations or staging.
8. For section 6, provide location layouts using maps from Building Maintenance. Make sure all setups are well depicted and labeled.
9. Outline any housekeeping needs in section 7, like the provision of garbage or recycle bins.
10. In section 8, notify Safety and Security about the event and any off-campus vendors that will be involved.
11. Make arrangements for audio/visual equipment in section 9, with CIS or ASSP.
12. If food service is part of your event, detail your needs in section 10, including any necessary tables and ground protection arrangements.
13. Section 11 is for your advertising plan. Include methods of advertising and ensure they follow campus guidelines.
14. Finally, review all sections to ensure completeness and accuracy. Sign off on the document where required before saving, downloading, or printing the form.

Complete your Facility And Project Management form online today to ensure your event runs smoothly.