Get Records Destruction Certificate2 - Northern Kentucky University

This guide provides step-by-step instructions for users to effectively fill out the Records Destruction Certificate2 for Northern Kentucky University. Completing this online form will ensure the proper documentation of records destruction in compliance with retention schedules.

Follow the steps to successfully complete the form

1. Click the ‘Get Form’ button to retrieve the Records Destruction Certificate2. This action will allow you to access the document in an online format, ready for completion.
2. Enter the date in the designated field. This should reflect the day you are completing the form to establish a clear record of submission.
3. Indicate the Cabinet or Local Jurisdiction. In this case, input 'KDLA' to comply with the form's requirements.
4. Fill in the Department or Local Government Office field with 'Northern Kentucky University.' This ensures proper identification of the entity involved in the records destruction.
5. Specify the Division and Branch/Unit as applicable to your organization. This assists in categorizing the records being destroyed.
6. Provide the Schedule Date. For this form, you should note 'March 1994' to accurately reflect the retention schedule used.
7. Document the Destruction Date, which should match the actual day the records were destroyed. This is critical for record-keeping purposes.
8. Indicate the Destruction Method used for the records. This information is necessary to demonstrate compliance with preservation standards.
9. List the Series No. and the Title of Records corresponding to the items being destroyed. This allows for clear and precise tracking of which documents are affected.
10. Enter the Date Span of the records being destroyed. This detail contextualizes the timeframe of the records involved.
11. Record the total cubic feet of records destroyed in the ‘Cu. Ft.’ and 'Total Volume (Cu. Ft.) of Records Destroyed' fields, ensuring that volume is accurately reported.
12. Acknowledge the approvals and certifications needed by obtaining necessary approvals from the State Archives and Records Commission if applicable.
13. Have the Records Officer or Custodian sign in the indicated area to certify the destruction of the records. This validates the completion of the document.
14. Finalize your form by saving changes, downloading, printing, or sharing the completed Records Destruction Certificate2 according to your needs.

Complete your documents online today to ensure accurate records management.