Get Office Of General Counsel - Use And Misue Of State Property

This guide provides clear and comprehensive instructions on completing the Office Of General Counsel - Use And Misuse Of State Property form online. Whether you are familiar with legal documents or new to the process, this step-by-step approach will assist you in accurately filling out the necessary fields.

Follow the steps to successfully complete the form online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by entering the department name in the specified field. Ensure that the name accurately represents the department that the equipment is associated with.
3. In the ‘OUC’ field, provide the Office User Code that corresponds with your department. This code is essential for tracking purposes.
4. Fill in the ‘Name of User’ section with the full name of the individual who will be using the equipment. It is important to use the user's official name.
5. Enter the ‘Work Phone #’ of the user in the designated area. This ensures that any communication can be made promptly.
6. In the ‘Description of Equipment’ section, describe the equipment being taken for use. Include details that clearly outline the type of equipment involved.
7. Input the ‘CAMS Tag #’ associated with the equipment. This tag number is crucial for identification and tracking of the asset.
8. Select the ‘Use Type’ that applies to the equipment by checking the appropriate box (Home, Portable, or Other). If selecting ‘Other’, provide additional details in the blank space provided.
9. In the ‘Justification for Home/Portable Use’ field, explain why the equipment needs to be used outside the office or home. This justification should be clear and concise.
10. Indicate whether the equipment is to be returned after use or if an annual renewal is planned. Provide the date when the equipment is expected to be returned.
11. Ensure the user's signature is included along with the date. This confirms that the user agrees to the terms outlined in the document.
12. In the ‘Approved by’ section, the designated authority (Dean, Director, Department Head, or another specified role) should sign and print their name. Include their title and work phone number.
13. After completing the top portion, save changes to maintain an electronic copy for departmental files. The CAMS coordinator is responsible for updating the online CAMS system to reflect the condition code of the asset.
14. When the equipment is returned, fill out the bottom portion of the form, confirming the return with a date and the user’s signature.
15. The return must be verified by a designated individual who should also sign and date the return section. This verification is crucial for accountability.
16. Finally, save the completed form once more and ensure it is retained for departmental records.

Complete your document conveniently by following these steps online.