Get Emergency P-card Forms

Filling out the Emergency P-Card Forms online is a crucial process for requesting necessary purchases efficiently. This guide provides detailed instructions to ensure you complete the form accurately, helping you to avoid delays in procurement.

Follow the steps to complete the Emergency P-Card Form online

1. Press the ‘Get Form’ button to access the form and open it for completion.
2. Enter the requester's name and phone number in the designated fields. Make sure this information is accurate as it is critical for communication.
3. Fill in the department name and the corresponding department ID, fund, and project information in the respective fields. Ensure that the details align with your budget protocols.
4. If applicable, fill in the alternate department ID, fund, and project for budget failover. This step ensures purchase requests remain compliant even if the primary budget fails.
5. Specify the delivery location clearly to avoid confusion in the procurement process.
6. Indicate the category code associated with the purchase request in the provided field for organizational purposes.
7. If there is an established requisition number, input it here. If none exists, write N/A.
8. Enter the date the form is being sent to purchasing. This helps to keep a record of time-sensitive requests.
9. For recommended vendors, provide their name, phone number, address, fax number, and FEID. This information is essential if specific vendors are preferred for the order.
10. Enter any vendor OMNI ID if applicable and the required date for the items in the specified fields.
11. The department approver must sign and date the form. Only an authorized approver can sign off on requests to ensure compliance with funding regulations.
12. The budget account manager needs to verify and sign that there are sufficient funds available in the designated account.
13. List the items required, providing nomenclature, make/manufacturer details, quantity, and any special instructions for each item. Complete all six item slots as necessary.
14. Once all sections are filled out, review the form for accuracy and completeness before saving the changes. Then, download, print, or share the finalized document as required.

Complete your Emergency P-Card Forms online today for seamless procurement!