Get Office Of The Controller, Purchasing Services

This guide provides clear and concise instructions on how to complete the Office Of The Controller, Purchasing Services form online. Whether you are familiar with purchasing documents or new to the process, this guide is designed to support your needs.

Follow the steps to successfully complete the form.

1. Click ‘Get Form’ button to obtain the form and open it for editing.
2. Begin filling out the required sections of the form. Ensure that all fields are completed accurately, including the department information and the details of the goods or services being purchased.
3. Assign an appropriate agreement number. This can be any combination of numbers and letters as decided by your department.
4. Review the payment options carefully. You can choose to pay an all-inclusive fee or select a fee that does not exceed your budgeted amount, ensuring the vendor submits detailed bills for auditing.
5. Send the completed form to the vendor for their signature. This step is crucial for validating the agreement between the parties involved.
6. Once the vendor returns the signed agreement, the department’s accountable officer must sign, print their name, and date the agreement.
7. Submit the original signed agreement to Attention: Purchasing Services at CSC 411. This action allows for internal tracking of the agreement.
8. The Purchasing Services department will log the agreement, obtain the Purchasing Director's signature, and return the fully executed agreement to the requesting department.
9. Keep the original agreement until services are rendered. The accountable officer should then verify service completion by signing off at the specified location on the form.
10. Finally, submit the fully executed original agreement along with any applicable invoices to the Payment Services Department located at CSC 310 for payment processing.

Complete your documents online today for a smooth purchasing experience.