Get Field Trip/course Request For Approval - Northern Virginia ...

Completing the Field Trip/Course Request for Approval form for Northern Virginia Community College is a straightforward process. This guide will help users navigate each section of the online form, ensuring all necessary information is accurately provided for a smooth approval process.

Follow the steps to complete the approval request form effectively.

1. Click ‘Get Form’ button to obtain the form and open it for editing.
2. Begin by entering the type of trip you are requesting approval for in the designated field. Specify whether it is a credit course or continuing education course and provide the respective course numbers.
3. Fill in the inclusive dates of the trip and the course or trip location. Be specific to ensure clarity for those reviewing your request.
4. Provide the name of the sponsoring division or campus and your phone number for any necessary follow-up.
5. Input the faculty sponsor's name and outline the purpose and value of the trip. If applicable, attach the syllabus for the field course to provide further details.
6. Identify any known hazards associated with the trip. It is essential to keep safety in mind and disclose any potential risks.
7. Indicate whether there is a State Department warning, caution, or notice regarding the trip. Select 'Yes' or 'No' appropriately.
8. Estimate the number of participants who will be attending the trip and choose the method of transportation from the options provided.
9. Provide an estimated cost or fee per participant, ensuring to list what the fees cover (e.g., transportation, lodging, meals, admission fees).
10. Complete the department and fund information required, including the AIS account number for financial tracking.
11. Select the recommendation for the trip (approval or disapproval) and obtain necessary signatures from relevant authorities, including your division dean or director.
12. If applicable, secure the president's signature for international trips and ensure all signatures are dated properly.
13. Review all entered information for accuracy before submitting the form. Save your changes, and if necessary, download, print, or share the completed form for records.

Complete your Field Trip/Course Request for Approval online today to ensure timely processing and approval.