Get Utm Facility Reservation Request Form

Filling out the UTM Facility Reservation Request Form online is a straightforward process designed to streamline event planning at the University of Tennessee at Martin. This guide provides detailed instructions to assist you in completing the form accurately and efficiently, ensuring your event is well-organized and compliant with university regulations.

Follow the steps to successfully complete your reservation request form online.

1. Start by locating the ‘Get Form’ button. Once you find it, press this button to access the UTM Facility Reservation Request Form and open it for editing.
2. Begin filling out the form by entering the name of the sponsoring organization. If you are associated with a UT Martin student organization, provide the advisor's name, campus address, and telephone number.
3. In the next section, enter your personal information. Fill in your full name, home address, city, state, zip code, and contact numbers, including home, work, and cell phone. Additionally, provide your email address.
4. If applicable, provide information for a second contact person, including their name, address, and contact details.
5. Specify the date of your event, along with the start and ending time. Select the type of event from the provided options, marking all that apply.
6. Indicate the conditions of your event, such as whether it is open or closed to the public, if there are any admission fees, or if it is a fundraiser.
7. List any needs for your event, such as floor covering, sound system, tables, chairs, or catering. Make sure to check with the catering office if you plan to use their services.
8. Provide a detailed description of your event, including any specific requirements, set up or preparation dates, and time.
9. If your event involves music or lighting, include any special requests or needs in the designated sections. Remember to seek alternative sources for music and lighting if necessary.
10. At the end of the form, your signature and date are required, along with any necessary signatures from the Public Safety Director if your event meets specific criteria.
11. Finally, review the completed form for accuracy. You can save your changes, download the form, print it, or share it as necessary.

Complete your facility reservation request form online today for a seamless event planning experience.