Get Transmittal Form (src 102) - Mississippi Department Of Archives ...

Filling out the Transmittal Form (SRC 102) from the Mississippi Department of Archives is essential for properly transmitting records. This guide provides clear instructions to help you successfully complete the form online, ensuring all necessary information is accurately provided.

Follow the steps to complete the Transmittal Form (SRC 102) online.

1. Click the ‘Get Form’ button to obtain the Transmittal Form and open it in the editor.
2. In the first section, you will see fields labeled 'Accession No.' and 'RG No.'. These will be automatically completed by the Records Center, so no action is needed here.
3. Next, you will fill out your agency's name and address in the 'From' field. Be sure this is accurate to ensure the records are attributed correctly.
4. Provide your contact phone number in the appropriate field to facilitate communication if needed.
5. The 'Approving Official' field requires the signature and title of the individual authorized to approve the transmittal of records. Ensure that you gather this information before submitting the form.
6. In the next section, you will indicate the 'Location of Records'. This is crucial for tracking the physical or digital storage of the records being transmitted.
7. Input the total number of SRC boxes in the designated field, which helps the receiving department verify the amount of records transferred.
8. For item 11, you will elaborate on the list of records series being transferred. Include details such as results from 'Record Series Title', 'Date Span of Records', and any relevant 'Destruction Action & Date' that may apply.
9. Review all entries for accuracy, ensuring every section is completed as required.
10. Once completed, save your changes, and you will have the option to download, print, or share the form as needed.

Complete the Transmittal Form online today and ensure your records are effectively managed.