Get Va Args Field Trip Request 2014-2025

This guide will assist you in completing the VA ARGS Field Trip Request form online. By following these clear instructions, you will ensure that all necessary information is accurately submitted for your field trip.

Follow the steps to successfully fill out the form.

1. Click 'Get Form' button to obtain the form and open it in the editor.
2. Begin by entering the trip coordinator's name. This is the primary contact for the field trip and will be responsible for overseeing the arrangements.
3. Input the date(s) of the trip. Be sure to specify all relevant dates if the trip spans multiple days.
4. Indicate the grade(s) of the students participating in the trip. This information helps to tailor the trip to the appropriate age group.
5. Specify the subject of the field trip. This could be any relevant curriculum area tied to the trip's objectives.
6. Enter the number of students attending the trip as well as the number of chaperones accompanying them.
7. List the sites to visit along with their addresses. This ensures all locations are accurately documented.
8. Select the type of transportation that will be used. Options may include school bus, charter bus, or other means. If not listed, specify the transportation type.
9. Fill in the departure time and place. This is crucial for coordinating schedules.
10. Provide the return time and place, ensuring they correspond with the departure details.
11. Outline lunch or meal plans for participants, ensuring you accommodate dietary needs if necessary.
12. Explain the purpose and objectives of the trip briefly. This helps administrators understand the educational value.
13. Detail provisions for special needs students, including transportation and personal assistance options.
14. List any provisions necessary for students with medical needs, ensuring that all required support is planned.
15. Complete the cost computation section, which must be filled out by the teacher. Calculate the distance round trip, any toll costs, and total bus charges.
16. Specify the number of buses required and the total cost per student and adult, including cost breakdowns.
17. Note the refund policy stating that refunds will not be given after the specified date, which is two weeks prior to the trip.
18. Enter the due date for all funds to be submitted to ensure proper planning.
19. Complete the office use only section at the bottom, which includes administrator approval and authorization.
20. After filling in all the necessary fields, review your entries for accuracy, then save the changes, download, print, or share the form as needed.

Start filling out your VA ARGS Field Trip Request online now!