Get Joint Use Agreement - California State Library - State Of California - Library Ca

Filling out the Joint Use Agreement is an essential step for establishing collaborative partnerships between libraries and educational institutions in California. This guide will walk you through the necessary steps to complete the agreement online with clarity and ease.

Follow the steps to successfully complete the agreement.

1. Press the ‘Get Form’ button to access the Joint Use Agreement document. This will open the form in your online editing interface.
2. Begin by filling in the date of the agreement at the top of the form, ensuring that it reflects the current date or the date of approval by both parties involved.
3. Complete the names of the parties involved in the agreement, which typically include the educational institution and the local library authority. Ensure that the official names are used to avoid any legal discrepancies.
4. Review and fill out the recitals section of the agreement. This section outlines the background and context of the agreement. You may need to reference pertinent laws or propositions that apply, such as Proposition 14.
5. Detail the scope of joint venture projects in the specified section. List all activities and resources that will be shared pursuant to the agreement. Refer back to your discussions to ensure comprehensive inclusion of all aspects.
6. Indicate staffing and volunteer arrangements, specifying the number of personnel provided by each party. This includes volunteers and any other relevant contributors to the joint use projects.
7. Fill in the section regarding the locations of the joint use project, ensuring that the physical address of the library is accurate.
8. Assign ownership and responsibility for site, facilities, furnishings, and materials. Clarify which entity owns what resources and who will maintain them.
9. Complete the term of the joint use agreement. Specify the initial agreement length and describe how extensions will be handled.
10. Review the sections regarding insurance, liability, and indemnification. Ensure that both parties’ responsibilities are clearly stated and agreed upon.
11. Finalize the agreement by having authorized signatories from both parties sign and date the document in the signature section.
12. Upon completing the form, save your changes. You can then download, print, or share the finalized agreement as needed.

Take the next step in your collaboration by completing your Joint Use Agreement online today.