Get W-2 File Specifications

Filling out the W-2 File Specifications is essential for employers and payroll providers to report wage and tax information accurately. This guide will walk you through the essential steps to complete this form online, ensuring compliance with the requirements set by the state of Oregon and the Social Security Administration.

Follow the steps to successfully complete the W-2 file specifications.

1. Press ‘Get Form’ button to retrieve the W-2 File Specifications form and access it in your online document editor.
2. Begin by carefully reviewing the document layout specifications outlined on page two. Ensure that you understand the required records, such as RA (Submitter Record), RE (Employer Record), and RW (Employee Wage Record). Each of these records is necessary for filing.
3. Fill in the RA (Submitter Record) section, including your company information. Ensure that all required fields are completed, following the specified formats for each field.
4. Complete the RE (Employer Record) by entering your employer details, such as Employer Identification Number (EIN) and business address. Be sure that you use the appropriate format and adhere to character limitations.
5. For the RW (Employee Wage Record), input the necessary information for each employee, including their Social Security Number (SSN), wages, and other related details. Follow the SSA guidelines on formatting money amounts, ensuring to right-justify and zero-fill as needed.
6. If applicable, fill in the RS (State Record) and RV (State Total Record) sections. This will include specific data regarding Statewide Transit Tax, ensuring that the taxable wages and tax withheld are accurately reported
7. Review all entered data carefully to ensure accuracy. Pay special attention to fields that allow for blanks or zeros, as these need to be filled appropriately according to the specifications.
8. Once you have completed your entries, finalize your document by saving the changes. You can then download, print, or share the completed W-2 File Specifications as needed, ensuring that it is transmitted securely as required.

Start completing your W-2 File Specifications online today to ensure timely and accurate reporting.