Get This Report Involves

Completing the This Report Involves form accurately is essential for reporting property losses effectively. This guide provides step-by-step instructions to help you understand each section and fill out the form with confidence.

Follow the steps to complete the form thoroughly.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Locate the agency name field and enter the name of the agency that is reporting the loss.
3. Fill in the division name, which refers to the specific division within the agency associated with the loss.
4. If applicable, provide the section name as well to specify the subsection of the agency involved.
5. Enter the AFIS mail code to ensure that Risk Management can send necessary documents to the correct location.
6. Indicate whether the loss involves a state-owned building or state-owned property.
7. Provide the contact person's name, who is most familiar with the property and relevant incident.
8. Input the telephone number of the contact person to facilitate communication regarding the report.
9. Document the date of the loss, ensuring to include any pertinent weather conditions that may have affected the incident.
10. Detail the location where the incident occurred to create a clear context for the loss.
11. Offer a thorough description of the incident, detailing how the loss occurred.
12. Identify who was notified about the loss, such as supervisors or emergency services.
13. Explain what actions have been taken by the agency after the incident, describing any response or measures implemented.
14. Describe the property involved in the incident, making note of the type and condition of the property affected.
15. Provide an estimated amount of loss related to the damage or theft, offering an approximation for potential repair costs.
16. Identify the party responsible for the loss, if applicable.
17. List any witnesses to the incident, including their names, addresses, and phone numbers.
18. Indicate if a police report was filed, including the officer's name, ID number, and report number if available.
19. Add any remarks or additional comments relevant to the loss or incident in the remarks section.
20. Complete the report by stating who prepared the form and the method of communication used—either mail, in person, or telephone.
21. Obtain the authorization from the supervisor by including their signature and date, confirming acknowledgment of the reported loss.
22. After filling out the form, ensure to save changes, and then download, print, or share the completed document as necessary.

Start filling out the This Report Involves form online today to ensure timely reporting of property losses.