Get Meeting Room Request Form - Alaska State Library - State Of Alaska - Library Alaska

This guide provides detailed instructions for completing the Meeting Room Request Form at the Alaska State Library. By following these steps, you will ensure a smooth and efficient process for reserving a meeting room.

Follow the steps to fill out the form correctly.

1. Press the ‘Get Form’ button to access the Meeting Room Request Form. This will allow you to open the form in an online editing environment.
2. In the section for 'Dates requested,' clearly write the date for which you wish to reserve the meeting room. Be sure to choose a date that falls within the Monday to Friday availability from 8:00 AM to 4:30 PM.
3. Next, in the 'Time' field, indicate the start time of your event. Ensure this time aligns with the library's operating hours.
4. For 'Number of people,' provide an estimate of the attendees expected at the meeting. This is important for room capacity considerations.
5. If you require any equipment for your meeting, specify your needs in the 'Equipment needed' section. Remember, equipment is available upon request.
6. Enter the name of your group in the appropriate field. This identifies the organization hosting the event.
7. Fill in the 'Contact person' section with the name of the individual responsible for the reservation. Include their phone number so the library staff can reach them if necessary.
8. Next, provide the 'Agency name.' This should be the official name of the organization you represent.
9. Include a fax number in the 'Fax' field if applicable. This may be used for communication regarding your request.
10. You will need to sign the form in the designated 'Signature' section. The signature indicates that you agree to the policies set forth for meeting room use.
11. Finally, date your request in the 'Date of request' field. This is important for record-keeping and scheduling purposes.
12. Once you have filled out all necessary fields, save your changes. You can then download, print, or share the completed form as needed.

Complete your meeting room request online to reserve your space today!