Get Public Event Application - St. Johns County Government

Completing the Public Event Application for St. Johns County Government is essential for organizing a successful event. This guide provides clear, step-by-step instructions to ensure you understand each section and can complete the application online with confidence.

Follow the steps to effectively complete your application.

1. Click ‘Get Form’ button to obtain the form and open it in the online editor.
2. In the 'Applicant Authorization' section, attach a written communication from the organization that grants you permission to apply on their behalf. Fill in your name, title, company name, address, phone numbers, and email as instructed.
3. Provide the title, purpose, and a brief description of the event. Specify the requested location and appoint a media contact person with their phone number.
4. In the 'Event Principals' section, list names, addresses, and phone numbers of all individuals involved in the event. This includes organizers, sponsors, and any other key participants.
5. Fill out the 'Requested Event Components' with your preferred and alternate dates, requested hours of operation, set up and dismantle times, and details about any animals at the event. If applicable, prepare an entry form draft for participants and state the anticipated number of participants and spectators.
6. Submit the insurance documentation required for approval, including a valid Certificate of General Liability Insurance naming St. Johns County as an additional insured. Include proof of Workers' Compensation and Auto Insurance if required.
7. Complete the 'Sanitation' section by describing your cleanup plan. This assures the county that your event will be held responsibly.
8. Provide a location map with details regarding routes, setup areas, and facilities required for your event.
9. Discuss availability of food, beverages, and entertainment, providing necessary permits if serving alcohol. Describe your security and safety procedures for the event.
10. Lastly, ensure all necessary permits and licenses are secured and attach pertinent documentation regarding vendors or concessionaires.
11. Review everything carefully. Once completed, you can save changes, download the form, print it, or share it as required.

Start filling out your Public Event Application online today to ensure your event is successfully organized and compliant with county regulations.