Get Capitol Grounds Application - Pdf - The State Preservation Board

This guide provides a clear and supportive approach to completing the Capitol Grounds Application for events at the Texas State Capitol. By following these comprehensive steps, users can ensure they provide all necessary information and submit a complete application.

Follow the steps to fill out the Capitol Grounds Application accurately.

1. Click the ‘Get Form’ button to access the Capitol Grounds Application. This will enable you to open the form in an editable format.
2. Begin filling out the form with the event name and the sponsoring organization. Be sure to provide accurate details as this field is essential for identification of your request.
3. Specify the Capitol area you wish to reserve for your event. Options may include the Great Walk, South Steps, or the Grounds.
4. Input the requested date and time for your event. Ensure that this aligns with the availability of the chosen Capitol area.
5. Provide your contact name along with the address where you can be reached. This allows the event coordinators to communicate effectively with you.
6. Fill in your phone number and fax number, if applicable, to maintain open lines of communication regarding your application.
7. List the email address for any additional correspondence. This will help in quick notifications like approval or queries.
8. Identify the state official sponsor required for event approval. This could be the Governor, Lieutenant Governor, or a legislator. Remember that your application is incomplete without their sponsorship letter.
9. Describe the type of event you are organizing. Providing specifics can help the Board assess your request appropriately.
10. Give a detailed description of your event. Clearly outline any props, signs, or banners that will be included, and note that no items can be attached to structures on the grounds.
11. Complete the time schedule for your program by indicating set up time, start time, and end time. It is critical to be precise to avoid scheduling conflicts.
12. Mark the equipment requests needed for your event, noting that some items may incur additional fees and require advance booking. Details for costs and requirements are outlined in the form.
13. Acknowledge any additional fees or equipment that may be required as determined by the Capitol Events Coordinator. Be aware of potential costs for extra services and make plans accordingly.
14. List any additional equipment you will provide for the event, including details on electrical power needs, if required.
15. Estimate the number of expected attendees for the event. This helps in managing resources and space effectively.
16. Make arrangements for payment of fees associated with equipment and services requested. Payments must be completed no later than 24 hours before your event.
17. Indicate whether your sponsoring organization is tax exempt. If applicable, include your Federal ID number and any necessary proof of tax exempt status with your application.
18. Read and confirm your understanding of the State Preservation Board policies for use of the Capitol Grounds. Signing the application indicates your agreement to comply with all terms and conditions.

Complete your Capitol Grounds Application online to secure your event today.