Get Procurement Review Guide - Hud

Filling out the Procurement Review Guide for the Emergency Shelter Grants (ESG) Program is a critical step for grantees to ensure compliance with HUD procurement standards. This guide provides a clear, step-by-step process to help users navigate the form easily and efficiently.

Follow the steps to complete the form accurately.

1. Click ‘Get Form’ button to obtain the form and open it in your preferred online editor.
2. Begin with the first section labeled 'Sample Selection'. Fill in the details of the selected sample of procurement transactions, including the name of the contractor, date of procurement, and amounts budgeted, obligated, and expended.
3. Move to the 'Small Purchases' section. Here, confirm whether the grantee documented an adequate number of price quotations for procurements of $100,000 or less. Provide a brief explanation based on the conclusion.
4. Proceed to the 'Sealed Bids' section. Answer the questions regarding whether at least two sealed bids were received, if invitations for bids (IFBs) were publicly advertised, and whether contracts were awarded to the lowest responsive and responsible bidders. Include descriptions justifying your answers.
5. Continue to the 'Competitive Proposals' section. Ensure that the Requests for Proposals (RFPs) clearly state technical requirements and that proposals were solicited from qualified sources.
6. Finally, complete the 'Noncompetitive Proposals' section, answering whether procurement records document the reasons for noncompetitive procurement, and ensure the involvement of homeless persons and families in relevant services.
7. Once all sections are completed, review the form for accuracy. You can then save changes, download, print, or share the form as needed.

Complete your documents online to ensure swift processing and compliance.