Get Records Disposal Certificate - Depaul Records Management

This guide is designed to help you complete the Records Disposal Certificate for DePaul Records Management effectively. By following these instructions, you will ensure that the records disposal process is carried out in compliance with DePaul's policies.

Follow the steps to fill out the Records Disposal Certificate online.

1. Click the ‘Get Form’ button to access the Records Disposal Certificate and open it in your preferred online editor.
2. Begin by entering the date in the designated field at the top of the form. This should reflect the current date when you are submitting the certificate.
3. In the next section, print the name of the records coordinator responsible for the records disposal in the 'Name of Records Coordinator' field.
4. Indicate your college or administrative unit in the specified field. This helps to identify where the records originated.
5. Fill out the department name that oversees the records disposal process to ensure accountability.
6. Enter your contact phone number in the provided field to facilitate communication if further information is required.
7. Complete the address field with the complete mailing address associated with the records disposal.
8. Input your email address in the designated field. This is important for any potential follow-up or verification.
9. In the 'Authority Approval' section, confirm that the records listed are no longer required for business purposes. You must also acknowledge that the records custodians are aware of any legal holds on documents.
10. The records coordinator should sign and date the document in the 'Signature' sections to affirm the submission.
11. Have the supervisor sign and date the form in their designated sections to provide additional authority.
12. Next, specify the records to be disposed of in the appropriate section. Fill out the 'Record Group No.', 'Records Group', 'From', 'Thru', and 'Estimated Volume (Cubic Feet)' fields to detail the records being disposed.
13. Obtain signatures from the Director of Records Management and the Office of the General Counsel in their respective areas to finalize the approval process.
14. For the receipt of destruction, complete the certification by indicating the date of destruction, confirming whether the records were disposed of by shredding or another method. Ensure to sign and date accordingly.
15. After completing the form, review all information for accuracy. Save any changes made, download or print the document, and prepare for sharing as required.

Complete your Records Disposal Certificate online today for efficient records management.