Get University Of Texas At Austin Official Occasion Expense Form 2019-2025

This guide provides a clear and comprehensive walkthrough for users filling out the University of Texas at Austin Official Occasion Expense Form online. By following these steps, you will ensure that all necessary information is submitted accurately, facilitating the processing of your expense request.

Follow the steps to successfully complete the form.

1. Click ‘Get Form’ button to obtain the form and open it for editing.
2. Select the appropriate object code from the options provided, such as 'Official Occasion' or 'Administrative/Business Meeting'. Fill in the account to be charged and the account title.
3. If applicable, check the box indicating that a hosting provost, dean, or vice president attended the event and print their name below.
4. Complete the 'Form prepared by' section with your name. Include a payee name if necessary.
5. Fill in the event details: location, date of event, and event title.
6. List the names, titles, and affiliations of participants if there are 10 or fewer. If there are more than 10, provide a general description and the number of people who attended.
7. Describe the purpose of the event and explain how it benefits the University of Texas at Austin, ensuring clarity and detail.
8. Estimate the total cost of the event and the cost per person, or indicate if this is not required due to a vendor agreement.
9. Provide a justification if the average cost per person exceeds the limit or if alcohol is the primary expenditure, obtaining necessary approvals.
10. Sign the form in the 'Requested by' section, followed by the designated signer and the department senior leader, with their respective dates.
11. Once all fields are completed, save your changes. You can then download, print, or share the form as needed.

Complete your documentation efficiently and ensure timely processing by filling out your form online now.