Get Academic Policies And Procedures - West Chester University

This guide provides clear and comprehensive instructions on how to complete the Academic Policies And Procedures form at West Chester University. Follow these steps to ensure a smooth and effective submission process for course approvals or modifications.

Follow the steps to complete the Academic Policies And Procedures form successfully.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Identify and select your academic unit from the options provided (CAS, CBPA, CHS, COE, or CVPA). Specify whether the division is Undergraduate or Graduate.
3. Determine the nature of the action you are proposing: select from Addition, Deletion, Credit Increase, Credit Decrease, Moratorium, Title Change, Number Change, Abbreviation Change, or Prerequisite Change.
4. If applicable, indicate the proposed starting session for the new course, which can be Fall, Spring, Summer, or Winter, as well as the year.
5. Provide information on the purpose of the course, specifying if it falls under General Education, Major Program Requirement, Major Program Elective, Minor Program Requirement, Minor Program Elective, or General Elective.
6. If you are modifying an established course, complete the Present Course Title, Course Abbreviation & Number, Student Credits, and Faculty Contact Credit sections. For new courses, fill out the Proposed sections.
7. Determine if a similar course is offered at the university. If yes, provide the necessary justification and impact statement.
8. Articulate the rationale for your proposed change and attach it on a separate sheet as instructed.
9. Enter the course title for the master schedule, ensuring it does not exceed 30 characters.
10. Draft a catalog description of 2-3 sentences; please keep it within 150 words.
11. Ensure to attach the course syllabus and bibliography with the form.
12. List any required prerequisites for the course in the designated section.
13. Indicate whether this course may be taken again for credit if applicable.
14. Clarify how often the course will be offered (e.g., annually, semesterly).
15. Assess the adequacy of resources required, including faculty, library, facilities, and instructional resources. Provide justifications for any items marked as inadequate.
16. Complete the preparer section with your name and the date.
17. Document the date of receipt by the Associate Provost’s Office.
18. Gather approvals by having the necessary signatures from the Department Chair, Academic Dean, and others as needed, including the final approval from the Associate Provost.
19. Once completed, save changes, download, or print the form for your records, and submit it via email.

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