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Filling out the Photocopier Equipment Request form is an essential process for obtaining new photocopying equipment. This guide will walk you through each section of the form, ensuring you provide all necessary information accurately and efficiently.

Follow the steps to successfully complete your request.

1. Click ‘Get Form’ button to obtain the form and open it in your preferred editor.
2. In the 'Department' section, enter the name of the department making the request. This identification helps in tracking all requests efficiently.
3. Provide your contact name, email, fax number, and telephone number in the corresponding fields. This information is vital for any follow-up regarding your request.
4. Indicate the distance to the nearest equipment being used from your location. This helps assess logistical needs.
5. Fill in the date of your request to ensure it is processed timely.
6. Select the purpose of the request from options such as ‘Copy Center’, ‘New Vendor Application’, ‘Additional Equipment’, ‘Upgrade’, or ‘Replacement’. Be precise to facilitate the appropriate response.
7. In the 'Anticipated Location for Requested Equipment' section, specify where the new photocopier will be placed once received.
8. If applicable, list present equipment including make, model, and accessories. Include serial numbers and details of old copiers if any to maintain comprehensive records.
9. Complete the 'Usage' section. Enter average monthly copies and provide percentage estimations for usage categories like run lengths and duplexing.
10. Detail the requested new equipment by specifying the make, model, and any accessories needed. This clarifies your requirements to the purchasing department.
11. Calculate and enter all relevant costs including alterations, installation, rental/lease periods, and one-time costs to provide a full financial picture.
12. In the 'Justification' section, attach any necessary addenda that support your request. This may include usage statistics or a written proposal from a vendor.
13. Route the completed form, along with all additional documents, to Purchasing Services for processing.
14. Finally, review the form for completeness and accuracy, then save your changes, download a copy, or print it for your records.

Complete your Photocopier Equipment Request online today to streamline your office equipment needs.