Get Checklist Us Citizen/permanent Resident Honorarium Payment

Completing the Checklist for US citizens and permanent residents receiving honorarium payments is a crucial task that requires attention to detail. This guide will provide step-by-step instructions on how to effectively fill out the form online to ensure a smooth process.

Follow the steps to complete the Checklist for Honorarium Payment.

1. Press the ‘Get Form’ button to obtain the Checklist US Citizen/Permanent Resident Honorarium Payment. This allows you to access the necessary document for your needs.
2. Complete the Individual Vendor form (W-9 substitute), which can be submitted by fax. No original documents are required. Ensure that you send the completed form to fax number 271-2496.
3. Fill out the Honorarium/Speaker Fees Request for Approval form. Like the Individual Vendor form, this can also be completed and sent by fax to 271-2496, requiring no physical originals.
4. Await approval from Accounts Payable (AP) for the honorarium or speaker fees. AP will fax back page 1 of the approval to the department's fax number listed on the form. It is essential to retain this approval on file for 7 years.
5. If you are utilizing sponsored funds for either compensation or expenses, prepare an Office of Research Administration (ORA) agreement.
6. During the visit, ensure your signature is gathered on Form 3. This must be an original signature and notarized.
7. After the visit, enter a voucher in PeopleSoft. Mail this along with the required documentation to Accounts Payable for payment processing.
8. Include a copy of the approval page (page 1) from the honorarium/speaker fees form, ensuring you keep all original documents in the department for 7 years.
9. Submit the original notarized and signed Form 3, which should include travel expenses and the honorarium/speaker fees amount.
10. Attach any receipts for expenses that are being requested for payment.
11. Once all information is filled out, you can save any changes made to the document, download a copy for your records, print it, or share it if needed.

Begin the process of completing your documents online today to ensure timely payment.