Get Proprietary/sole Source Justification - University Of Houston-victoria

Filling out the Proprietary/Sole Source Justification form is crucial for noncompetitive purchases over $5,000 at the University of Houston-Victoria. This guide will help you navigate the form effectively to ensure your request is processed smoothly.

Follow the steps to successfully complete the form.

1. Press the ‘Get Form’ button to obtain the form and launch it in the editor.
2. Fill in the general information section, including today’s date, requisition or contract number, estimated dollar amount, and the requesting department or business unit. Specify where the item will be used, such as office, classroom, lab, or other.
3. Provide your contact information. Include your name, campus phone number, and email address to ensure the Purchasing department can easily reach you with any questions.
4. Complete the vendor information section. Input the vendor name, contact details, and select the vendor type, whether it is a service provider, manufacturer, or distributor.
5. In the goods/services information section, indicate the product make/model if applicable. Also, specify if the item will be used with existing equipment and mark all relevant options.
6. Answer the questions regarding the necessity of the item and whether it falls into categories like continuity of research or being I.P., copyright, or patent protected.
7. Provide a detailed description of the request and list the unique features of the good or service. Explain how it meets your needs and describe why the specifications restrict the requisition to one vendor.
8. Identify any other sources evaluated and state why they were unsuitable for the intended use in the designated section.
9. Certify the accuracy of the statements by signing in the provided areas. Ensure that you include the date and gather the necessary approvals from the department head and purchasing department.
10. Once completed, save your changes. You then have the option to download, print, or share the form as needed.

Begin completing your Proprietary/Sole Source Justification form online today.