Get Vehicle Purchase/replacement Request Form - University Of Houston

This guide provides a clear and supportive overview of how to complete the Vehicle Purchase/Replacement Request Form for the University Of Houston online. Follow these steps to ensure all necessary information is included for a successful submission.

Follow the steps to efficiently complete the Vehicle Purchase/Replacement Request Form.

1. Press the ‘Get Form’ button to access the form and open it in your preferred editor.
2. Fill out the requester information section. Provide your name, email address, mail code, mailing address, phone number, and fax number. Make sure all details are accurate for communication purposes.
3. Indicate the funding source by selecting one of the options: institutional (local), appropriated (state), or donated.
4. Enter the estimated cost or budgeted amount for the vehicle purchase or replacement.
5. Complete the current vehicle information section only if you are replacing an old vehicle. Fill in the year, make, model, current odometer reading, license plate number, VIN, call sign, and current vehicle location.
6. Provide information about the new vehicle in the New Vehicle Information section. Specify the vehicle type, quantity of vehicles needed, and explain the justification for the purchase, including the primary purpose and usage.
7. List the proposed make and model of the new vehicle, along with estimated trips and mileage per month.
8. Include any specifications or attachments required for the vehicle that relate to your department's mission. Use additional sheets if necessary.
9. In the accounting information section, fill out the account number for the purchase and for maintenance/fuel.
10. For the authorized signatures section, collect all necessary signatures, including your department head's and any applicable dean or vice president titles.
11. After obtaining all approvals, fill out any additional information required, especially regarding UH fueling accounts, commercial fuel and maintenance cards, and preventive maintenance notifications.
12. Once completed, save changes, download, and print the form for your records or to share with relevant parties.

Complete your Vehicle Purchase/Replacement Request Form online today to ensure timely processing!