Get Tompkins Cortland Community College Event Planning Guide/checklist 2022-2025

The Tompkins Cortland Community College Event Planning Guide/Checklist is an essential tool for organizing successful campus events. This guide will provide you with step-by-step instructions to effectively complete the form online, ensuring you do not miss any critical details throughout your planning process.

Follow the steps to complete the event planning guide efficiently.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by entering the proposed event title and date in the designated fields. Ensure that your event title is descriptive and easily recognizable.
3. Identify which of the six tracks your event falls under by selecting 2-3 options from the provided list. Clearly articulate the main goal of your event and how it will benefit TC3 students.
4. Check for any potential duplication with other campus events and note any risks or liability issues that may arise. List your target audience and specific groups you wish to invite.
5. As you approach 4-5 weeks before the event, confirm any contracts with performers, if applicable. Gather budget information using the budget checklist to request funds appropriately.
6. Designate responsibility for advertising the event. Document all promotional materials such as flyers and social media advertisements you plan to use.
7. Outline event logistics, including space reservation, room setup, and audio-visual needs. Start to fill out the required Programming Proposal and Funding Form.
8. Coordinate with collaborators. Make a list of other clubs or departments involved in your event, and identify resources they may require.
9. Organize your event staff and volunteers, determining the number needed for setup, during the event, and cleanup.
10. Finalize ticket sales and plan any tabling efforts to promote the event.
11. One week before the event, confirm details with all parties involved, finalize logistics, and ensure all marketing efforts are in place.
12. On the day of the event, follow the provided checklist to ensure all aspects are covered, and enjoy the event knowing you planned thoroughly.
13. After the event, send thank you notes, submit receipts, and complete an evaluation form during your next club meeting.
14. At the final step, ensure you save your changes, download, print, or share the completed form as needed.

Start filling out the Tompkins Cortland Community College Event Planning Guide/Checklist online today to ensure a successful event!