Get Proprietary Purchase Form

The Proprietary Purchase Form is essential for acquiring proprietary products or services that exceed $5,000. This guide provides step-by-step instructions to help users complete the form accurately and efficiently online.

Follow the steps to complete the Proprietary Purchase Form online.

1. Click 'Get Form' button to obtain the form and open it in the online editor.
2. Enter the corresponding Departmental Purchase Requisition number in the designated field at the top of the form.
3. Provide the name, manufacturer, and model number of the item or service you intend to purchase. Ensure this information is accurate and clearly stated.
4. Specify the source of purchase. Indicate whether the proprietary item may be purchased from multiple sources or solely from one source, and check the appropriate box.
5. Enter the name of the source from which the item or service will be obtained. This must include at least one source.
6. Describe the research or project for which the item will be utilized. Provide enough detail to convey the context of the purchase.
7. List the features or functions that are proprietary or unique to the item or service. Highlight what makes it stand out from other comparable items.
8. Explain why these proprietary features or functions are critical to the success of your research or project goals.
9. State the reasons why competing products or services are not satisfactory. Include information on any other products reviewed and their deficiencies. Attach supporting documents, such as quotes or proposals, if necessary.
10. Verify that all information entered is accurate. Sign and date the form where indicated, and ensure you provide a contact number for further inquiries.
11. Submit the completed form along with any supporting documentation to the Purchasing Office for review.

Begin filling out the Proprietary Purchase Form online today to streamline your purchasing process.