Get Mail Services Guidelines

This guide provides you with comprehensive instructions on how to complete the Mail Services Guidelines online. By following these steps, you will ensure that your mail is accurately sorted and delivered in a timely manner.

Follow the steps to complete the form accurately.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Fill out the inter-office mail section. Enter the full name of the receiver, department name, and room number. Make sure to include the campus name as required. To avoid delays, cross out any previous address if applicable.
3. For outgoing mail, ensure that you fill in the return address, which should include the full name of the sender, college/campus, department name and room number, complete address, and department account number to be charged.
4. Address the mail piece accurately. The delivery address must be typed or machine printed to avoid processing delays. Refer to the outlined guidelines to ensure your mail meets the necessary address standards.
5. If you are preparing bulk mail, specify whether it is first class or third class. First class bulk mail must contain 500 pieces or more, while third class must have 200 pieces. Ensure all pieces are identical in size, color, and weight for efficient processing.
6. Attach the necessary authorization forms required for large mailings, ensuring you comply with the guidelines stipulated for in-house processing as well as processing through a mailing house.
7. After filling out the form, review all fields for accuracy. You can then save your changes, download the form for your records, print it, or share it as needed.

Complete your Mail Services Guidelines online today to ensure smooth handling of your mail.