Get Application & Certification For Payment:

Filling out the Application & Certification for Payment is crucial for ensuring proper payment processing in construction projects. This guide will provide you with comprehensive, step-by-step instructions to navigate the form online effectively.

Follow the steps to complete your form successfully.

1. Click ‘Get Form’ button to obtain the form and open it for editing.
2. Enter the Purchase Order (P.O.) number and application number in the top right corner of the form.
3. Verify all required signatures and initials from the contractor, architect, and project manager are present on the form.
4. Ensure that all Change Orders are approved prior to the billing period, as indicated on the form.
5. Review the math on Contractor’s Application for Payment, confirming each line accurately reflects the contract and change orders. For example, check the original contract sum and net changes by Change Orders.
6. In the Change Order Summary section, ensure the calculations are correct and include all approved Change Orders.
7. Fill in details such as Vendor information, Federal Identification number, Project number, and Application number. Retrieve Line number information from your project records.
8. Enter the amount to be paid for the stock quantity, indicating whether it is a complete or partial shipment/payment accordingly.
9. Log into Smart Stream to input data regarding the purchase order, ensuring you verify adequate funding and necessary documents.
10. Print and sign the receiving report, then proceed to enter data into the Smart Stream balancing sheet.
11. Make copies of all necessary documents: Receiving Report, Payment Application, and corresponding backups.
12. Send the original Payment Application and Receiving Report to the designated recipient and keep copies as specified.
13. If any corrections are necessary, fax updates to the contractor, architect, and project manager.
14. Finally, save any changes made to the form, and ensure it is downloaded, printed, or shared as needed.

Complete and submit your Application & Certification for Payment online today to ensure timely processing.