Get Distribution List (dl) Request Form_rev A Doc - Sandiego

Completing the Distribution List Request Form is essential for managing email communications effectively at USD. This guide provides clear instructions on how to fill out the form online, ensuring a smooth submission process.

Follow the steps to fill out the Distribution List (DL) Request Form online.

1. Click the ‘Get Form’ button to access the form and open it in the online editor.
2. In the 'Distribution List Name' section, clearly write the name you wish to assign to the distribution list. If you are creating a new DL, select the corresponding checkbox.
3. Indicate whether this is a DL renewal or modification by marking the appropriate checkbox.
4. Provide the expiration date for the distribution list, if applicable, in the designated field.
5. In the 'Brief Description of Business Purpose' section, write a concise explanation of why the distribution list is needed. This information should clearly outline the official university business purpose.
6. Under the 'DL Members to Include' section, list the members' existing USD email accounts using the format provided (only include valid USD email addresses). Indicate whether you would like to add or remove members by checking the appropriate boxes.
7. If you need to include additional members, utilize a second form as necessary.
8. Next, complete the 'Department Authorization to Establish a DL' section. Provide the name, title, and contact information of the person authorized to establish the distribution list.
9. After entering all necessary details, save your changes. You can then download, print, or share the completed form as needed.

Complete your documents online to ensure efficient communication at USD.