Get Equipment Approval Request Form - Princeton

Filling out the Equipment Approval Request Form (EARF) is a crucial part of obtaining necessary approval for equipment purchases in the Department of Physics at Princeton. This guide provides step-by-step instructions to help you complete the form accurately and efficiently.

Follow the steps to successfully complete the Equipment Approval Request Form

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Enter the date submitted in the designated field to indicate when you are requesting approval.
3. Fill in the name of the principal investigator and the project grant number to ensure the request is associated with the correct research project.
4. Determine if this request is for a temporary account. Select 'No' or provide an explanation if applicable.
5. Complete the vendor name field to indicate the supplier of the equipment.
6. Input the total cost of the equipment to provide clarity on the financial implications of the request.
7. Select the appropriate account code based on the type of cost being incurred (either Equipment or Ancillary Equipment Costs).
8. Select the type of approval requested by checking one of the options: New Equipment Purchase, Substitute Equipment, Re-Budget for Equipment, Additional Equipment or Change of Equipment to Existing Purchase Order, or Other, if applicable.
9. Provide justification or remarks to explain the necessity and reasoning for the equipment request.
10. Indicate the delivery location for the equipment, noting the preferred location, such as Jadwin Hall, or specify another location.
11. Sign and date the form to confirm the completion of your request.
12. Ensure that the budget and grant manager reviews your request, signing and dating the form where indicated.
13. If the equipment purchase is over $20,000, ensure you receive additional approval from the department manager by obtaining their signature and date.
14. After filling out the form, you can save changes, download, print, or share the completed form as necessary.

Complete your Equipment Approval Request Form online today for timely processing.