Get Portland State University Sole Source Justification ... - Pdx

Completing the PORTLAND STATE UNIVERSITY SOLE SOURCE JUSTIFICATION form is an essential process for ensuring transparent procurement at the university. This guide will provide clear, step-by-step instructions to assist you in filling out the form accurately and efficiently.

Follow the steps to successfully complete the form.

1. Press the 'Get Form' button to access the SOLE SOURCE JUSTIFICATION form and open it in your document management tool.
2. Begin with the proposed vendor information section. Fill in the vendor's company name, address, contact name, telephone number, email address, and website URL.
3. Next, provide department information. Enter your department name, ensuring that all details are accurate.
4. In the description of goods or services section, clearly outline what the vendor will provide. Be specific and thorough.
5. Proceed to the questions section. Answer each question fully. For example, indicate whether the specifications for the proposed vendor meet the required specifications, and provide reasoning if applicable.
6. Document your research. Describe how you verified that the proposed vendor is indeed a sole source and include any supporting documents.
7. If applicable, indicate whether the vendor's goods or services are specifically noted within any grant or sponsored project, including backup documentation from the funding source.
8. If an evaluation was conducted among different vendors, provide details of that evaluation, along with any supporting documents.
9. For goods, confirm whether the product needs to match or be compatible with existing equipment and describe this requirement.
10. Finally, provide complete specifications or a scope of work to justify the request for sole source procurement. This may require an additional sheet.
11. Sign the form indicating your understanding and certification of the request. Ensure that you include the printed name and title of the Department Chair, Director, Dean, AVP, or VP requesting the sole source.
12. Once all sections are completed, save your changes, download a copy, print it for records, or share it as needed.

Complete the PORTLAND STATE UNIVERSITY SOLE SOURCE JUSTIFICATION form online today to ensure a smooth procurement process.