Get How To Submit Mileage Reimbursement

Submitting a mileage reimbursement request online is a straightforward process. This guide will walk you through each step to ensure your submission is accurate and complete.

Follow the steps to successfully submit your mileage reimbursement online.

1. Press the ‘Get Form’ button to access the mileage reimbursement form and open it in your browser.
2. After opening the form, enter the URL in your browser: 'https://www.pdx.edu/financial-services/viking-travel-1'. Then, select ‘In-State Travel Reimbursement’. Avoid the 'Travel Authorization' option.
3. Log in using your active ODIN credentials. Confirm that 'I am filling out this form for my own reimbursement' is selected.
4. Check that your personal information auto-fills in the 'Traveler' section. Ensure the email of your department Chair is correctly filled in the ‘Traveler’s Supervisor’s Email’ field. In the ‘Dept. Admin. Staff’ section, input 'davidb' in the field labeled ‘Dept. Admin. Staff Odin Username.’
5. Select the ‘Transportation’ tab at the top of the page and click the ‘Add’ button to enter your trip details. Repeat this for each trip you need to submit. Aim for a single reimbursement request per term.
6. For trips longer than 74 miles, obtain and upload your travel directions as a PDF or Word document via the ‘Files’ tab. If your trips are less than 74 miles, list them in a single spreadsheet for upload.
7. Click the ‘Destination’ tab. Enter the date of your first trip, the last trip, and the business purpose for these trips in the highlighted fields.
8. Finalize your submission by clicking the ‘Submit Form’ tab, then select ‘Update all Totals for Submission’. Opt for 'Digitally sign this Travel Reimbursement request' and click the ‘Submit Form’ button.

Complete your mileage reimbursement request online efficiently today!