Get University Archives Transmittal/inventory Form - Indiana University ... - Iusb

Filling out the University Archives Transmittal/Inventory Form is an essential step in the process of transferring records to the Indiana University Archives. This guide will provide you with clear and supportive instructions to ensure a smooth experience while completing the form online.

Follow the steps to successfully complete the form.

1. Press the ‘Get Form’ button to access the form and open it in your preferred editing environment.
2. Enter the date in the designated field. This refers to the date when you are submitting the form. Ensure the format is clear and correct.
3. Fill in the transferring office section. Specify the name of the department or unit responsible for the records being transferred.
4. Provide the name of the contact person in the relevant field. This person should be knowledgeable about the records being transferred.
5. Complete the campus address. Include the full mailing address of the transferring office to ensure proper routing.
6. Fill in the phone number and email fields. These should belong to the contact person, allowing for easy communication if there are any questions regarding the transfer.
7. For the records information section, list the creating office, the date span of the records, the number of boxes being transferred, and the accession number. It is important to be precise with these details.
8. In the transfer authorization section, obtain and provide the signature of the person authorizing this transfer to acknowledge their approval.
9. Prepare the inventory of records. Create a document in Microsoft Word or plain text, detailing the box number and folder title with dates, and ensure to avoid using tabs.
10. Once all sections are filled accurately, save your changes, and you will have the options to download, print, or share the form as necessary.

Complete your documents online and ensure a smooth record transfer process today.