Get Purchasing Card - Internal Use Form (rev 5/4/11)

The P-Card and related accounts can be used for official purchases of supplies, materials, equipment, or services, where not otherwise prohibited or restricted. All purchases must be within assigned spending limits unless prior, written approval is received to exceed these limits.

Key differences include: Primary purpose: P-cards are designed to help improve your procurement process, saving you time and money by imposing restrictions on how and where employees can spend corporate money. Meanwhile, traditional corporate credit cards have fewer restrictions you can place.

5.04 Prohibited Purchases The purchase card must not be used for the following: • Long-term rental or lease of land or buildings of any type. Purchases of travel (airline, bus, boat, or train tickets) or travel-related expenses. Cash advances.

Procurement cards or purchasing cards allow employees to make smaller purchases without having to route each purchase through the formal accounts payable process. Purchasing cards allow employees to quickly and efficiently buy what they need, and automatically record all transactions.

The GPC is only for official, mission-related Government purchases. It cannot be used for personal expenses of any kind.

P-Cards can only be used for official State of Georgia business. P-Cards must be surrendered and/or accounts closed upon termination of employment for any reason or upon demand. The P-Card Administrator, including backups and coordinators, and approvers must be permanent, part-time, or full-time State employees.

Purchasing cards, unlike some employee debit cards and corporate charge cards, often come without annual fees, contrasting with many credit cards that charge yearly for usage.

The purchase card may be used only for official Government business. Personal use of the card is never authorized. No one other than the authorized cardholder may use the card. All purchases must be proper, legal, reasonable, and satisfy a bona fide need of the Government.