Get Purchasing Card - Internal Use Form (rev 5/4/11)

Filling out the Purchasing Card - Internal Use Form is essential for tracking purchases made with the card. This guide provides a clear, step-by-step approach to help users complete the form accurately and efficiently.

Follow the steps to complete the form online.

1. Click the ‘Get Form’ button to access the document and open it for editing.
2. Locate the 'Date of purchase' field at the top of the form. Enter the exact date when the purchase was made.
3. In the 'Requested by' section, provide your full name and ensure you sign in the designated area to verify your request.
4. For the 'Business purpose' field, clearly describe the reason for the purchase, including any relevant details that justify the expense.
5. Enter the 'Vendor Name' where the purchase was made in the provided field.
6. Fill in the 'AMOUNT OF PURCHASE' field with the total amount spent for the purchase. Remember to attach the receipt or confirmation to this form.
7. Complete the 'Order placed by' section with your name and the date when the order was placed.
8. In 'Distribution of charges,' provide the default account number, object code, and sub-object code, followed by the name of the account and the corresponding amount.
9. If necessary, repeat step 8 for additional accounts by filling in 'Other Account' sections accordingly.
10. Provide the signature for 'Authorized Account Signature Authority' along with the date to confirm the authorization.
11. Obtain an 'Additional Signature Approval' if required, and enter the date of this approval.
12. Lastly, enter the completion date of the form, along with the name of the cardholder who filled it out.
13. Ensure that the completed form and receipt/confirmation are submitted with the cardholder’s Statement of Account by the 15th of each month to the Controller’s Office.

Start completing your Purchasing Card - Internal Use Form online today!