Get Destructionof Records

Filling out the Destruction of Records form is a crucial step in maintaining compliance with institutional and state regulations. This guide provides clear instructions to assist you in accurately completing the form online.

Follow the steps to efficiently complete your Destruction of Records form.

1. Click the ‘Get Form’ button to obtain the form and open it in your preferred editor.
2. Begin by filling in the authority section, which must include your records officer and their contact information.
3. Indicate the date you are submitting the request. This is essential for tracking the timeline of destruction.
4. Complete the section detailing the records to be disposed of, including the records series title, schedule number, and retention group number.
5. Specify the date range the records cover. Accurate dates ensure that you are only disposing of records that have met their retention schedule.
6. Indicate whether the records will be destroyed or transferred to the records center for destruction.
7. Provide an estimated volume of the records in cubic feet to assist in the logistics of destruction.
8. Review the completed form for accuracy and ensure all required fields are filled.
9. Once you have verified the form, submit it as required, typically to your university's archives management program.
10. Keep a copy for your records, as proof of disposal and compliance with state law.

Ensure compliance and submit your documents online to maintain effective records management.