Get Ensemble/student Travel Form - Emporia State University

Filling out the Ensemble/Student Travel Form is an important process for ensuring a smooth travel experience for students and faculty associated with Emporia State University's music department. This guide provides clear and detailed instructions to help users complete the form accurately and efficiently online.

Follow the steps to successfully fill out the Ensemble/Student Travel Form.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by filling out the ensemble information section. Attach a comprehensive list of student names, E numbers, and emergency contact information. Ensure all entries are correct and up to date.
3. Complete the faculty director information. Indicate the faculty director's name and the ensemble title. Also, note the number of students attending and state the purpose of the trip.
4. Provide the dates and times of both departure and return. These details are crucial for travel planning and coordination.
5. Detail the travel sites by listing each location. Include the date, address, and contract number for each site. If additional sites are necessary, continue the list as needed.
6. Fill in the registration information, including cost per student and the total cost for the ensemble. Review these figures for accuracy.
7. Mark the mode of travel by completing all required information. This includes costs associated with air travel, university vehicle mileage, rental vehicle details, and any other travel specifications, noting the total costs for each mode.
8. Complete the housing section for each night of the stay. Provide the date, hotel name, city and state, phone number, cost per room, and total cost. Repeat this for each night of accommodation.
9. Indicate whether Imprest Funds are needed for student meals by selecting 'Yes' or 'No.' If applicable, specify the total amount required per student.
10. Finalize the funding section by indicating how all expenses will be paid. This includes naming the sources of funding and specifying the amounts designated from each source.
11. Once all sections are completed, review the form for any errors or missing information. After confirming everything is accurate, save your changes, and proceed to print or share the form as needed.

Complete your Ensemble/Student Travel Form online today for a seamless travel experience!