Get Meal & Refreshment Form

The Meal & Refreshment Form is a crucial document for organizing events that involve serving meals and refreshments. This guide provides step-by-step instructions on how to accurately fill out the form online, ensuring a smooth submission process.

Follow the steps to complete the Meal & Refreshment Form online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Enter the name of the event in the designated field. Make sure to provide a clear and concise title that reflects the nature of the event.
3. Describe the purpose of the event in the appropriate section. This should outline the main goals or activities planned for the occasion.
4. Fill in the date and time of the event as well as the location. Ensure accuracy to avoid any scheduling conflicts.
5. In the 'Index' section, input the relevant index number associated with the event for financial tracking. Next, provide an approximate number of attendees to help with catering and logistics.
6. Identify a contact person for the event by entering their name and phone number in the specified fields. This person should be reachable for inquiries related to the event.
7. Refer to the provided table to select the appropriate account codes for meal and refreshment costs. Place a check mark in the far right column corresponding to the activities where food and/or refreshments will be served.
8. After completing all sections, review the form for accuracy. Ensure all required information is filled out correctly.
9. Finally, save your changes, and choose to download, print, or share the form as needed. Ensure that a copy of the form, along with any required supporting documents, is submitted to accounts payable.

Complete the Meal & Refreshment Form online today to ensure your event is adequately planned and supported.