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The most important forms that new hires need to fill out include Form W-4 for tax withholding, Form I-9 for employment eligibility verification, and any employer-specific forms for benefits enrollment, direct deposit setup, and emergency contacts.

Typical new hire packets include items like a welcome letter, an employee handbook, an employment contract, tax forms, direct deposit forms, health insurance information, and benefits package details.

Creating a new hire onboarding checklist ensures you cover all of the important activities. This should include things like paperwork, necessary equipment, account and login setups, orientation and assigning a mentor. If you have remote employees, you might need to make adjustments to your virtual onboarding process.

The first thing you need to get your new hires to sign is a W-4 form. This is a tax document required in the United States for all new hires. The IRS uses it to determine how much pay should be withheld for taxes on every paycheck.

Onboarding documents are a critical part of a new hire's first few days. They include internal policy acknowledgment, payroll documentation, compliance forms, and more to help your company and the new employee clarify expectations, understand legal obligations, and share important administrative details.

Onboarding is a human resources industry term referring to the process of introducing a newly hired employee into an organization. Also known as organizational socialization, onboarding is an important part of helping employees understand their new position and job requirements.

Both Federal W-4 Form and California DE 4 Withholding Certificate must be provided to newly hired employees. Generally speaking, most employers in California are required to provide the following documents with new employees upon hire: Time of Hire Pamphlet. Sexual Harassment Pamphlet (DFEH-185P)

The federally required forms are: USCIS Form I-9: Employment Eligibility Verification Form. You must complete the first part of this form, which is used to ensure that you are legally authorized to work in the United States -- and that you are who you say you are.

What Is Onboarding in HR? "Onboarding" refers to the organized set of procedures designed to integrate new hires into an organization, involving tasks like attending an introductory orientation, familiarizing themselves with the company's hierarchy and culture, and grasping its goals and principles.