Get Independent Contractors Expense Reimbursement Form

This guide provides clear, step-by-step instructions for filling out the Independent Contractors Expense Reimbursement Form online. Whether you are familiar with digital forms or completing one for the first time, this guide aims to support you in accurately submitting your expense reimbursement request.

Follow the steps to complete your reimbursement request successfully.

1. Click 'Get Form' button to access the Independent Contractors Expense Reimbursement Form and open it for completion.
2. Begin by filling out Section I: General Information. Provide your name as the service provider along with your home mailing address. Ensure to include the public purpose served, which explains how the university benefited from the expenditure of public funds.
3. Attach all original receipts and any relevant documentation such as a meeting brochure or agenda to your payment request. Remember to code these documents to the appropriate expenditure code and vendor code 'EXPREIMB.' You can find the expenditure codes on the ASU Financial Services website.
4. In Section II: Expense Reimbursements, fill out the date and time of your arrival and departure. Provide the cost of transportation, ensuring you attach the passenger copy of the airline ticket or travel agency invoice for verification.
5. Next, document your lodging expenses by entering the cost and attaching original receipts. Record your meals, ensuring that receipts are included if your total meal expenses exceed $49 per day. Be sure to provide the total amounts for each meal category.
6. Calculate and enter the total of your meal and lodging expenses, ensuring they comply with ASU's travel policies and do not exceed the allowed rates for Maricopa County. If they do, be prepared to provide a written justification.
7. Specify any additional costs and attach original receipts if the amount is $25 or more. Finally, complete the total expense reimbursement calculation for submission.
8. Certify the accuracy of the information provided by signing your name as the service provider. Include the date of signing.
9. In Section III, an ASU official will need to complete the certification of service. This includes their signature, title, and the date, acknowledging that the services have been completed.
10. After completing the form, save your changes, download it for your records, and print it if necessary. You may also share the final document as needed.

Start filling out your Independent Contractors Expense Reimbursement Form online today to ensure timely reimbursement!