Get Hosted Event Request Form - Rollins College

Completing the Hosted Event Request Form at Rollins College is a straightforward process that enables you to organize events efficiently. This guide provides clear instructions to ensure you fill out the form accurately and completely.

Follow the steps to effectively complete the form

1. Press the ‘Get Form’ button to access the Hosted Event Request Form and open it in your preferred editor.
2. Begin by entering the event information. Fill in the 'Name of event' with the specific title of your event. Provide your name in the 'Name of person responsible for the event' field.
3. In the 'Contact person onsite during the event' section, input the name of the individual who will be present at the event for coordination purposes.
4. Indicate whether the group organizing the event is affiliated with the College by responding to the question about affiliation. If so, briefly explain the nature of this affiliation.
5. Describe the purpose or primary mission of the organization or event in the corresponding field. This helps illustrate the significance of your event.
6. Answer the question regarding how hosting this event enhances the educational mission of the College, providing a clear rationale for the event's importance.
7. Answer whether the organization is non-profit and if there is a fee to attend the event. These details are important for event classification.
8. Estimate the number of people expected to attend by filling in the relevant field.
9. Provide the requested time for the event. Enter the date(s) of the event and the access time needed before and after the event, as well as the actual start and end times.
10. In the 'Requested Location for Event' section, either specify the desired rooms or locations for the event or note required room characteristics if specific rooms are not determined.
11. Indicate any special resources needed for the event, such as microphones or IT equipment, in the 'Resources Needed for Event' section.
12. Answer whether food or alcohol will be served during the event, as these details comply with College policies.
13. Finally, in the Form Signature/Submittal section, have the responsible person sign or submit the form to confirm their agreement to comply with all applicable laws and College guidelines.
14. Once all fields are completed, save your changes, download the form, print a copy, or share it as needed for submission.

Complete your Hosted Event Request Form online today and ensure a successful event at Rollins College.