Get Planning Questions *this Form Contains Questions That Will Help You ... - Uwstout

This guide will assist you in effectively completing the Planning Questions form, which is essential for organizing camps or conferences at UW-Stout. Follow the step-by-step instructions below to ensure you fill out each section thoroughly and accurately.

Follow the steps to complete the form seamlessly.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin with the Legal Issues section. Determine if you have secured a Certificate of Insurance for $2,000,000 if you are a non-University engager. If you are a University engager, indicate whether you would like to purchase Camp/Clinic Insurance provided by the University. If you plan to show a movie on-campus, confirm if you have purchased a Public Performance License.
3. Next, fill out the University Housing section. Specify how many nights you plan to stay in the University Residence Halls and the number of participants staying there. Remember to arrange for one chaperone for every 15 participants under 18 years of age on each floor. Also, provide your check-in and check-out times and complete an alphabetical roster along with a floor plan for University Housing staff.
4. For Health Services, if applicable, confirm if you have obtained Health History Questionnaires for participants under 18 years old. Ensure that these are signed by a parent or guardian. If you are providing your own health services, be sure to submit a detailed health plan along with the necessary health certifications.
5. Address the Dining Services section by indicating how many meals you plan to have on campus. Specify for which meals and at what times you will request cafeteria service and catering, and confirm catering details with the catering manager.
6. In the University Recreation section, indicate whether you plan to use the Indoor Climbing Wall or Adventure Challenge Course. Confirm the details for the Ropes Course and the Indoor Climbing Wall with the designated Recreation Specialist. Additionally, note any needs for outdoor sports fields or other sporting facilities.
7. Complete the Parking Information section by stating if you will need parking on campus and confirming you have obtained enough permits for your vehicles.
8. Fill out the Memorial Student Center and Academic Classrooms section. Specify if you will require academic classrooms, banquet or meeting rooms, or if you would like to reserve The Underground (bowling and billiards) for your camp.
9. After completing all sections, thoroughly review your responses for accuracy. Once satisfied, save your changes, and proceed to download, print, or share the form as needed.

Complete the Planning Questions form online to ensure a successful camp or conference!