Get Records Management Reference Manual For Illinois State ...

The Records Management Reference Manual for Illinois State is an essential resource for efficient handling of public records. This guide provides a clear, step-by-step approach to completing the necessary forms online, ensuring compliance with state regulations.

Follow the steps to complete the Records Management Reference Manual online.

1. To begin filling out the Records Management Reference Manual online, locate and select the ‘Get Form’ button to access the digital document.
2. Familiarize yourself with the sections outlined in the manual. Each section contains vital information that guides the completion of various forms, including instructions and specific details needed.
3. Start with the 'Creating a Records Management Program' section. Here, outline the purpose and scope of your agency's records management initiative.
4. Proceed to the 'Records Inventory' section. Use the Inventory Worksheet (Form AR D 62.1), ensuring you include essential details such as dates, agency information, volume, and arrangement of records.
5. Next, appraise records based on established values such as administrative, legal, fiscal, and historical. Document your findings for each record series.
6. After establishing retention periods, utilize the Records Retention Schedule and fill out the Application for Authority to Dispose of State Records. This application needs to comply with the guidelines set by the Commission.
7. For transferring records, complete the Archives Records Transfer Sheet and ensure all forms accurately document the records being moved.
8. Finally, once all fields and sections are completed, review your work for accuracy. Save changes to the form, and then choose to download, print, or share the document as needed.

Start completing your Records Management documents online today for efficient compliance and management.