Get Records Management Reference Manual For Illinois State ...

A records management policy and procedure manual is a document that defines the roles, responsibilities, rules, and standards for managing records in an organization. It is a key component of a records management program that ensures compliance, accountability, efficiency, and security of records.

The State of Illinois State Records Act, 5 ILCS 160, requires that advance permission be obtained prior to the disposal of any Illinois State University record. Once the retention period has expired, you can file a request to dispose of these records. Please use the steps below for proper record disposal.

Illinois doesn't have a law regarding medical record retention which is specific to physicians. Instead, it is recommended that Illinois physicians maintain medical records for at least 10 years after the last patient visit.

immunization records, which should be kept indefinitely; records of significant health events or conditions and interventions that could be expected to have a bearing on the patient's future health care needs, such as records of chemotherapy.

The State Records Center stores records that have been approved for a defined retention period by the State Records Commission. All transferred records must be identified for transfer on an approved Records Retention Schedule (Application for Authority to Dispose of State Records).

For example, under Illinois law, hospitals must keep medical records at least 10 years. There is no specific rule for how long doctors in Illinois must keep medical records. You have the right to see, get a copy of, and amend your medical record for as long as your health care provider has it.

“Retain three (3) years in office, and then transfer to the Illinois State Archives for permanent retention.” NOTE: The term “permanent,” when used for archival and retention purposes, means forever. Using the term permanent to define a record's retention means that it has lasting value.

Request a Copy of Your Medical Record You may download the medical record request form in English or Spanish. Complete, sign and fax the form to 847-984-5619 or email to Medical Records. In Person. Bring your request to Medical Records at the location listed above. ... Patient Portal.