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Get Statement On The Collection, Use Or Release Of Social Security Numbers Of Employees And Others***
, sign and return this document to the person who provided you the form. The School District of Palm Beach County is authorized to collect, use or release social security numbers (SSN) of employees and other individuals*** for the following purposes, which are noted as either required or authorized by law to be collected. The collection of social security numbers is either specifically authorized by law or imperative for the performance of the District's duties and responsibilities as prescribed.
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W-4 FAQ
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Privacy Act of 1974 7. [5 U.S.C. 552a note] (a)(1) It shall be unlawful for any Federal, State or local government agency to deny to any individual any right, benefit, or privilege provided by law because of such individual's refusal to disclose his social security account number.
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Money and Finance–Treasury § 31.1. 32 Use and disclosure of social security numbers. (a) In general. An individual shall not be denied any right, benefit, or privilege provided by law by a component because of such individual's refusal to disclose his social security number.
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(a) Except as provided in this sec- tion, a person or entity may not do any of the following: (1) Publicly post or publicly display in any manner an individual' s social security number. “Publicly post” or “publicly display” means to intentionally communicate or otherwise make available to the general public.
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Limit access to records containing SSNs only to those who need to see the numbers for the performance of their duties. Use logs or electronic audit trails to monitor employees' access to records with SSNs.
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Anyone can refuse to disclose his or her number, but the requester can refuse its services if you do not give it. Businesses, banks, schools, private agencies, etc., are free to request someone's number and use it for any purpose that does not violate a federal or state law.
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Number Has Three Parts The nine-digit SSN is composed of three parts: The first set of three digits is called the Area Number. The second set of two digits is called the Group Number. The final set of four digits is the Serial Number.
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There is an abundance of information: birth, marriage, arrests, taxes, credit history and bankruptcies may be included.
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In California, there are general protections in place that cover a person's social security number that extends to employees in the workplace. Pursuant to these laws, at least as it relates to employers, outlaws the following actions: Posting or displaying an employee's Social Security number in any way.
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