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LTTB17FR FAQ
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All electronic folders must be managed ing to retention schedules. A folder should contain documents which have the same retention period attached to them in order to facilitate easy management of the destruction of data at the appropriate time. Very few documents should be retained on network drives permanently.
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File formats and applications must also be compatible with replacement systems. If digital records are not converted to formats that are congruent to new systems, there is risk of loss by obsolescence. When possible, use standard software or save files you want to keep in open-standard or sustainable file formats.
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Just as you may keep physical documents locked in fire-resistant file cabinets, keep computers protected with passwords that regularly change, encryption, up-to-date antivirus software, regular virus scans, automatic time-out features, and other security measures.
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5 tips for electronic recordkeeping. What is digital recordkeeping? ... Scan every document. ... Keep related files together. ... Name your document files carefully. ... Make your files easy to read. ... Create a backup of your documents.
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18 Electronic Document Security Tips Backup your documents. ... Track revisions to have a digital paper trail. ... Digitize and automate previously paper-based, manual processes. ... Invest in IT and resources to ensure cybersecurity. ... Grant document access with custom permissions.
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Securing Your Devices and Networks Encrypt your data. ... Backup your data. ... Make your old computers' hard drives unreadable. ... Secure your wireless network at your home or business. ... Use a firewall. ... Encrypt data on your USB drives and SIM cards. ... Disable file and media sharing if you don't need it.
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Once you've organized your files, use these strategies for managing them more effectively: Use a Consistent Method for Naming Your Files and Folders. ... Avoid Saving Unnecessary Documents. ... Back Up Your Files. ... Organize Files by Date. ... Use Version Control.
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5 tips for electronic recordkeeping. What is digital recordkeeping? ... Scan every document. ... Keep related files together. ... Name your document files carefully. ... Make your files easy to read. ... Create a backup of your documents.
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