Get One Time Pay Authorization - Indiana State University

Completing the One Time Pay Authorization form for Indiana State University is essential for processing single payments to employees. This guide provides straightforward and detailed steps to assist users in filling out the form accurately and efficiently.

Follow the steps to complete the One Time Pay Authorization form successfully.

1. Click ‘Get Form’ button to obtain the form and open it for editing.
2. Enter your full name in the 'Employee Name' field. Ensure that you provide your accurate and complete name as per your official documents.
3. Input your Social Security Number (SSN) or Indiana State University ID number in the designated field. This information is necessary for accurate identification.
4. Specify your department by selecting it from the list provided or typing in the relevant name.
5. Fill in the Org Code that corresponds to your department, which is crucial for internal tracking of expenses.
6. Indicate the Pay Expense Index in the appropriate field to categorize the payment being authorized.
7. Insert the correct Account Code related to the payment you are requesting.
8. Complete the 'Person Completing Form' field with your name, and provide your Extension Number to facilitate communication.
9. Select your Employee Status by marking 'New Employee' if applicable, or 'Current Employee' as appropriate.
10. In the 'Basis for Payment' section, describe the work or activity that warrants this payment clearly and concisely.
11. Enter the Date(s) of Activity based on when the work was performed.
12. Specify the Payment Amount that you are requesting for the completed work.
13. As an employee, you must check the certification box affirming that the work has been completed and that you comply with the Drug-Free Workplace Act, then fill in the date.
14. Obtain your supervisor's approval by having them sign and date the form, confirming their authorization of the payment.
15. The next approval signature should be obtained from an administrator, which is typically the Dean, Department Chair, or Director. Have them sign and date the form.
16. Lastly, ensure that the Vice President reviews and approves the form. The necessary signatures can be obtained as indicated.
17. Upon completing the form, save your changes, and choose to download, print, or share the form as required.

Begin completing your One Time Pay Authorization form online now to ensure timely processing of your payment.